Abstract

Paper Paper Every Where..
Track: State and Local Government
Authors: Preston Beck, Bryce Gartrell

Through the course of daily operations, the Tigard engages in thousands of transactions involving reams of documents: permits, leases, agreements, licenses, plans, studies, manuals, and more. While varied in their origins and purposes, documents tend to share a common attribute: a reference location. This alone is sufficient to inspire the geographically-minded to consider the map as a way to rationalize and simplify the means of storing, organizing, and accessing documents. But where to begin? How does one 'map' documents? This is one City's approach.
With the aid of an established enterprise GIS and a newly purchased document management system, the City set out to innovate a means of integrating GIS with Laserfiche. Our objectives: develop and maintain an accurate and current spatial representation of key business documents, allow easy intuitive look up of these documents to end users, and employ automation techniques to minimize intervention by limited staff resources.